Try the record workflow before commissioning the system.

A prototype should let the team examine a defined activity. That could be entering a trial, resolving missing information, selecting records for comparison, or preparing a review package. Identify who performs the task and what information is available at the start.

The prototype boundary should state what is represented. A clickable interface may show the intended sequence without storing records, checking access, or communicating with instruments. These limits help reviewers interpret the demonstration as a design exercise rather than a functioning research platform.

Labels such as draft, ready, reviewed, and revised need a definition. Specify what a person has done, what remains possible, and which responsibility moves to another role. A state change should not imply approval that the workflow does not actually provide.

Include the situations between the clean stages: an interrupted entry, a question from a reviewer, or information that arrives later. The interface should explain what the person can do next and what context must remain available. A single forward-only sequence may conceal the questions most worth examining.

Synthetic examples can demonstrate the record structure without exposing real project data. They should include ordinary cases and the awkward conditions the workflow must handle. Describe which values are invented and avoid presenting a demonstration as evidence of actual research performance.

Review activities should distinguish an explanation from the interface itself. If someone needs a prompt to continue, record it. If a simulated response is supplied manually, keep that visible in the findings. Those details help determine which requirements need further definition.

Potential deliverables include the task flow, role definitions, prototype, example set, and a record of findings. The package should identify unresolved questions about storage, permissions, integration, corrections, and deployment.

Production implementation is a separate commitment. A browser-local demonstration does not establish security, reliability, scalability, or formal record compliance. Its value is making a workflow concrete enough for the client and implementation team to examine before wider development work is commissioned.